- The Daily Project-Pro is out! For the best curated articles in BA and PM see paper.li/VickiPPS/13238… #pmot #baot St… twitter.com/i/web/status/1… - Posted about 14 hours ago
- The Daily Project-Pro is out! For the best curated articles in BA and PM see paper.li/VickiPPS/13238… #pmot #baot St… twitter.com/i/web/status/1… - Posted about 1 day ago
- The Daily Project-Pro is out! For the best curated articles in BA and PM see paper.li/VickiPPS/13238… #pmot #baot St… twitter.com/i/web/status/1… - Posted about 2 days ago
- The Daily Project-Pro is out! For the best curated articles in BA and PM see paper.li/VickiPPS/13238… #pmot #baot St… twitter.com/i/web/status/1… - Posted about 3 days ago
- The Daily Project-Pro is out! For the best curated articles in BA and PM see paper.li/VickiPPS/13238… #pmot #baot #agile #cybersecurity - Posted about 4 days ago
formerly of Professional Project Services, LCC
Tag Archives: pmbok
June 12, 2013Posted by on
I created the following study guide for students of my PMP prep courses. I post this now with thoughts of those sitting for the exam in the next six-weeks, before PMBOK 4th Edition testing ends July 31, 2013. Please comment with your own study suggestions for others.
- Create crib sheet
- Create your own. Doing it yourself will force you to write the solutions which will help with memory retention. It will also make more sense to you as you will document knowledge in the way that makes the most sense to you. Suggestions for crib sheet include (in priority order):
- Earned Value Formulas
- 3-point estimating formulas
- Communications Channels
- Present-Future Value Formulas
- Conflict Resolution Types
- Types of Power for the Project Manager
- Maslow’s Hierarchy of Needs
- Contract Types
- Organizational Structure Characteristics
- Sigma Percentages
- Cost Estimate Range Table
- Slack, Forward, and Backward Pass Formulas
- Risk Response Strategy (Positive Risks)
- Risk Response Strategy (Negative Risks)
- Communication Model
- PTA Variables
- Review PMBOK section 3 – Inputs, Tools & Techniques, & Outputs by Knowledge Area (also available in combined slideshow)
- Practice PDM
- Practice EMV
- Work through a PMP Exam prep study guide on your own paying special attention to exercise.
- Take sample test of at least 100 questions (http://www.headfirstlabs.com/PMP/pmp_exam/v1/quiz.html)
- Review score and identify missed questions by knowledge area
- Review study guide, the PM Answer Book*, and PMBOK*, for each the three weakest knowledge areas
- As needed, go to PMI 24/7 Books (eReads) – http://www.pmi.org/Knowledge-Center/Virtual-Library-eReads-and-Reference.aspx
- Search through library to find additional resources that will help increase knowledge of that area (many books have practice exams by knowledge area that will help you test your knowledge)
- Repeat steps 2 – 8 noting any changes in comprehension by knowledge area and adjusting as necessary
A note about practice test:
- DO – use test results to determine knowledge areas that you are weaker in
- DO – use test to get comfortable with format of questions and strategy for answering
- DON’T – use test results as a final indicator of the score you will get on the final test
- Recreate crib sheet from memory (cheat only if needed)
- Review PMBOK by knowledge area (inputs, tools and techniques, outputs)
- Review PMI-isms (Rita page 15-17)
- Review Chapter 14 – the PMP Exam (Rita’s book)
- Review study book exercises
- Recreate matrix of Knowledge Area and Process groups from memory
- Take sample test of at least 100 questions (Transcender or http://www.headfirstlabs.com/PMP/pmp_exam/v1/quiz.html)
Night Before / Day Of
- Determine any urgent study needs from test results and study
- Verify test location and time
- Find your exam schedule notice and set aside where you will NOT forget the next day
- Take a break – put it all aside, relax, and take care of your self
- Don’t over do
- Get a good night sleep
- Eat a healthy meal
- Review your crib sheet, matrix of Knowledge Area and Process Groups
- Remember your exam schedule notice
- Pack a healthy snack and water
- Get to test site early
- Review your crib sheet again paying special attention to difficult to remember formulas (don’t try to crash memorize more than 3 or you’ll fill up the brain)
- Go to exam room (they will likely let you sit for the exam early if you get there early provided they have a test station available)
- Store your personal items in locker provided
- Use the restroom
- Once you are at the test station
- Recreate your crib sheet on paper provided
- Use the time available to get comfortable with the computerized test (allowed 15 minutes)
- Start the clock when ready
Principles to Remember
- The Project Manager has authority within the parameters of the charter
- Stakeholders include everyone including the team and project manager
- For any decision or problem
- Identify the problem
- Analyze the Impact
- Evaluate Options
- Prepare a Recommendation
- Communication is candid yet empathic with problem solving in mind
- All project information is transparent unless confidential (for a reason)
- The Project Manager is always proactive toward the project and bettering project management practices within the organization
- Address problem and potential issues head on
- The Lazy PM
- Emphasizes planning
- Stakeholders are privy to plans for smooth transition to response eliminating “fire fighting mode”
- Read the entire question and possible answers before settling on an answer
- Dissect question – what is it actually asking
- Look for extraneous information
- Look for double-negatives – translate to positive question
- Look at the potential answers
- What is the sequence of events based on the PMBOK
- Sequence the possible answer to determine BEST NEXT
- Review the sequence with possible answers of lists to rule-out or identify the best answer
- Does a single answer have a mix of concepts that are not in context with the question – rule it out
- Does a single answer sound like a good practice, something you would do, BUT is not covered in your study or PMBOK – rule it out
- When comparing two answers – is one more formal then the other? The more formal answer may be the correct one with the informal answer being the “good idea” that is not the official answer
- What is the sequence of events based on the PMBOK
In Reviewing Questions During the Test
- Run through the test once answering the easy questions and flagging the not-easy questions.
- Run through the test a second time to answer the flagged questions. Unmark those you are relatively comfortable with, keep marked the ones you want to come back to
- Take a break!!!!
- Run through the test again for only the marked items, verify your answers – have a darn good reason for changing if you had answered. Your first instinct may very well be the right one.
- In your final run through look for
- Questions that may have been tricks
- Wordy questions
- Answers include similar lists of items
- Seemed too good to be true
- The first 20-50 questions that you answered as your frame of mind may not have been ready for a trick
- Take a break!!!!
- Last run through as you determine necessary – look for potentially obvious mistakes you may have made. Again, if you are waffling between two answer, your first instinct may be correct – consider leaving the original response
- Know that is normal to stop breathing the second you hit “done”
- There may be a slight delay and a survey on the test experience will be presented (SERIOUSLY!?!?)
- There may be a slight delay and then a message on the overall test results “Congratulations, you have passed.”
- The test proctor staff will provide you with proof.
- Email firstname.lastname@example.org (I want to hear!)
- PMI will mail you certificate and other goodies to accompany your PMP.
A failing test score is not a failure!! You only truly fail when you give up. Remember, the test was designed to only achieve a certain level of passing attempts. Also remember, it was designed expecting test takers to already be experienced expert level project managers. You should take the opportunity to take the exam again. See 4 Steps to Recover from a PMP Exam Fail (PMStudent.com) and 10 Tips for Passing the PMP Exam…the Second Time (Watermark Learning).
The books listed here were used for classes relating to the 4th Edition of the PMBOK. Look for the most current editions if planning to sit for the exam after 7/31/2013. See The Project Pro’s Bookstore, PMP Prep shelf for these and other titles.
June 4, 2012Posted by on
I have a hard time deciding whether “versus” is a good word to compare the two roles. On one hand, the project manager and business analyst should be working collaboratively. On the other hand, the two roles do offer a healthy contest in project related decisions. The issue at hand is that there is a lot of uncertainty about the difference in these roles. The result of this uncertainty is cases where one person plays both roles without enough skills for each, and other cases where the team members do not know who is responsible for what. Hopefully, we can clear this up.
The core of the difference is in the title.
- The Project Manager manages the project – “The application of knowledge, skills, tools, and techniques to provide activities to meet the project requirements.”
- The Business Analyst conducts business analysis – “The set of tasks and techniques used to work as a liaison among stakeholders to understand the structure, policies, and operations of an organization, and to recommend solutions that enable the organization to meet its goals.
One source of confusion is the activities in both sets of tasks according to the relevant Body of Knowledge[i]. The intent is that planning and monitoring tasks within the BABOK® are limited to business analysis activities as indicated by the task title.
|PMBOK® Task||BABOK® Task|
* Thank you to Elizabeth Larson for review and advice to the PMBOK® / BABOK® process mapping.
Stakeholder analysis is one good example of collaboration between project manager and business analyst. The business analyst focuses on stakeholders specific to the requirements and scope of the project. The project manager is looking beyond this to stakeholders whose interest is outside of the project scope. Perhaps the project manager is recording a competitor as a stakeholder to aid in the identification and tracking of potential project risk. The stakeholder analysis is a joint effort. Assign items resulting from the stakeholder analysis to either the project manager or business analyst based on stakeholder interest and influence.
Another point of confusion is in the PMBOK® task of Collecting Requirements. It looks as though the project manager is responsible for collecting requirements. When you look further at the PMBOK® tasks you also find Perform Quality Control, yet we know the project team has members responsible for product quality. The intent of the PMBOK© is that project managers take responsibility to ensure activities for collecting requirements are covered in the project management plan and monitored along with the project. Not the project manager collects the requirements.
Section 5.1 of the CBAP® Handbook does a great job of differentiating “analysis” activities from other activities. Download the CBAP ® handbook from the Certified Business Analysis Professional™ (CBAP®) website for detailed examples of these activities.
Volunteers from both the International Institute of Business Analysis (IIBA®) and Project Management Institute (PMI©) joined in a collaborative project to “facilitate a shared understanding of the roles.” You can read more on this effort and results at http://pmchat.net/2012/06/the-bapm-partnership/. The conclusion –
Both the PM and BA play leadership roles—the PM for leading the team and delivering the solution and the BA for ensuring that the solution meets the business need and aligns with business and project objectives. And both roles, equally, are required for project success.
You will get decisions based on full information of the impacts to the project and the benefit of the solution when you have both a strong PM and BA playing leadership roles on your projects. The result is a project that brings greatest business value to the organization.
I had the distinct pleasure of joining Elizabeth Larson, PMP, CBAP, CSM, as guest experts on PMChat (a weekly Internet radio show/Twitter web chat) to discuss the BA and PM roles on June 1, 2012. Listen here to catch our interview hosted by Robert Kelly and Rob Prinzo for more on this subject.
September 2015 Update: Please check out my book, Leveraging Business Analysis for Project Success (Business Expert Press 2015), for more on the role of the business analysis and discussion of the Power Project Team.
[i] Project Management Body of Knowledge (PMBOK® Guide) 4th Edition
A Guide to the Business Analysis Body of Knowledge® (BABOK® Guide) Version 2.0
- The BA/PM Partnership: An IIBA/PMI Joint Collaboration
- Certified Business Analysis Professional™ (CBAP®) website / handbook
- #PMChat – Project Manager vs. Business Analyst
- Mindavation Podcast: In My Judgment, the BA Reports to Who? (2:30 minutes)